Membership Terms

Updated 29 July 2020
Articles of Association

This page sets out the terms and conditions of membership of the British Association of Private Dentistry Association (‘the Association’, ‘the BAPD’) and should be read in conjunction with the Articles of Association and the Membership Definitions which contain provisions relevant to the operation of the Association and your membership.
These terms and conditions and the content of membership packages are subject to variation from time to time. Members will be notified of variations via email, and the latest version of these terms and conditions and the Articles of Association and will be available here.

Membership

Membership packages

The Association has two tiers of membership which aim to meet the differing needs of members.

For the avoidance of doubt, individuals who are eligible for Full Membership must join in this category, they cannot join as an Associate Supporter in lieu. The current packages are listed below:

Associate Supporter

Associate Supporters can subscribe to membership only communications, contribute to internal policy and research and observe Member Meetings. They are not eligible to vote at Member Meetings, nor can they stand for any elected position or office within the BAPD.

Associate Supporters must be either:

  • a Dentist registered with the General Dental Council; OR
  • a Dental Nurse registered with the General Dental Council; OR
  • a Therapist registered with the General Dental Council; OR
  • a Hygienist registered with the General Dental Council; OR
  • a student actively studying or training in a recognised dental qualification OR
  • Practice Owner OR
  • Receptionists OR
  • Practice Managers OR
  • Dental Technician registered with the GDC

Full Membership

Full Members have the same benefits of Associate Supporters but have the additional benefit of the right to vote at Member Meetings and stand for any elected position or office, subject to the eligibility criteria for each election and the approval of the Advisory Committee

Your membership period

Your membership period starts on the date that you join the Association (subject to adjustment should you upgrade from one membership package to another) (the ‘Membership Start Date’). The initial membership period is for twelve months (‘Minimum Membership Period’) and will then renew every twelve months.

In accordance with, and subject to, the Articles of Association your membership will continue unless a written cancellation (via letter or email) is received by the Registrar or payment is not received. If no cancellation notice is received, and you pay by Direct Debit, your membership will renew on a rolling basis.

Each time your membership renews we will send you notification of the renewal of your membership for the forthcoming period and the relevant charge.

Membership is non-refundable in part or full.

Minimum membership period

In order to allow the Association to execute clear financial planning and offer a reliable service to members, we require that all members maintain their membership for a minimum period of twelve months.

Moving from one membership package to another

Access to certain services within the membership packages is governed by policies (see ‘Membership definitions’) published on the Association’s website. Members wishing to access those services must abide by the relevant policies as amended from time to time. The Association reserves the right to refuse continuing access to a service if the terms of the relevant service policies are breached.

The Association reserves the right to place restrictions on access to certain services (see ‘Membership definitions’) as it determines from time to time.

Whether these restrictions apply to any particular case or member will be assessed by the team providing the service. In the event of a dispute with regard to the applicability of the restrictions, the matter may be referred to the Registrar whose decision will be final.

Cancellation policy

Memberships can be cancelled at any time with a written notice of 7 days. However, unless stated explicitly in these terms subscription charges are non-refundable.

To the extent payment has not been received at the relevant renewal date, any outstanding balances must be paid on cancellation.

It is a member’s responsibility to cancel their Direct Debit mandate with their bank. The Association will not cancel mandates where a member has provided notice to cancel. However, where valid notice to cancel has been provided any payments collected in error will be refunded.

Please note that if you cancel your Direct Debit instruction this will not automatically cancel your membership. It is therefore important that you contact the Registrar as soon as possible if you wish to resign membership.

If you decide to leave the Association, we would appreciate it if you would tell us why. The Registrar may ask you to complete a short survey, which will help us improve our services and better meet your needs in the future.

Right to Cancel – “Cooling Off Period”

Our cooling off period is valid for 14 days from the date you join or upgrade your membership. We can only permit cancellation if you have not accessed or made use of any of the services which are available to our members.

If you have upgraded your membership, you will revert back to your original level and the usual terms and conditions will apply for continuing your membership.

Termination of membership

The Association may terminate your membership according to the provisions of the Articles of Association. If membership is terminated by expulsion no refund of membership subscriptions will be made and any balance due for your current membership period shall remain due and payable.

On cancellation or on other termination the benefits of the membership package will cease and you will not be entitled to the benefit of any part of the package to be provided or fulfilled after the date of cancellation/termination.

Payment

Subscription fees

Membership fees vary depending on the membership package selected, payment method, and eligibility for any concessionary rates that may be made available from time to time.

The subscription fees will be subject to annual review and the website updated accordingly.

Concessionary rates and eligibility criteria

The Association may, at its discretion, make concessionary rates of membership available from time to time.

Assessment of eligibility for concessionary rates is based solely on the published criteria and the Association’s decision in this matter is final. We reserve the right to request documentary evidence if necessary in order to make this assessment.

Eligibility for a concession in one membership period does not necessarily imply continuing eligibility for future membership periods.

Membership offers

From time to time the Association may make special offers to encourage member recruitment. These offers may include incentives that vary the standard terms and conditions (for example, by offering ’13 months for the price of 12′) for those eligible for and who accept such offers (‘Eligible Acceptances’).

These terms and conditions will be varied only with Eligible Acceptances and only to the extent specified in the material accompanying the membership offer in question, all other aspects of these terms and conditions remain in force as regards all members (including Eligible Acceptances) unless otherwise notified.

Paying for your membership

You must pay for your membership by Credit Card.

Unpaid subscription fees

The BAPD is a ‘not-for-profit’ organisation, and membership subscriptions form the majority of the income for the Association. Therefore, unpaid subscription fees impact directly on our ability to plan and provide services for members. Consequently the Association reserves the right to take necessary steps to recover unpaid subscription fees, including legal action where necessary.

In any circumstance where the subscription fees remain unpaid following the due date for payment, the Association specifically reserves the right to demand immediate payment of any outstanding sums due, in addition to an administration fee of £25 plus any costs of recovery, and/or to add interest to any outstanding amounts at 4% above Bank of England base rate.

If you anticipate any problems with the payment of your subscription, please contact the Registrar at the earliest opportunity to discuss this. In particular, please ensure that you contact the Registrar if you intend to cancel your Direct Debit instruction.

If you have asked us to collect from a specific account and our request is returned by your bank as ‘unpaid’ on more than two occasions, we will request details of another bank account from which we can successfully collect your payment and reserve the right to pass on any administration charges that may have been incurred as a result.

You agree that any outstanding amounts on your membership account must be cleared on termination (and for the avoidance of doubt) before you can be re-admitted to membership of the Association.

Refunds

Fees paid to the Association are non-refundable.

Renewing membership

In accordance with, and subject to, the Articles of Association, your membership will be continued unless a written cancellation (via letter or email) is received by the Registrar.

The amount due from you in respect of the next membership period will be included in your renewal notice at your renewal. Fees will be collected via Direct Debit at the new rate unless we receive notice of change of membership or termination.

Future subscription fees

Subscription fees will be determined in accordance with the Articles of Association and prior to your renewal, we will write to you to inform you of the subscription fees for your membership package for the forthcoming period, which will be the fees in force at the time of your renewal.

Using our material

We are the owner of all intellectual property rights on our website, and in all the material, advice documents, templates published on it, unless otherwise stated. Those works are protected by copyright laws and treaties around the world. All such rights are reserved.

Members may use, copy and print our advice or any page(s) from our website for the purpose of:

  • Running and / or managing any dental practice you work in, own (either in its entirety, or in partnership, or a share in) or of which you are a director, 
  • Setting up a dentally related working arrangement between you and another person, or
  • Managing your own dental career and/or practice.

You must not use any part of the materials on our website for commercial purposes, other than as set out above, without obtaining a written licence to do so from us.

If you breach these terms of use, your right to use our website will cease immediately and you must, at our option, return or destroy any copies of the materials you have made.

Keeping in touch

How we communicate with you

When you join the Association, you agree to provide your personal details, including your address and email. By giving us this information you are agreeing that the Association may contact you from time to time (by email, SMS text message or post), with information related to services, products and events.

You may, at any time, opt out of receiving communications from the Association, change your contact details or set your email preferences, by visiting your membership account online.

Privacy

We take your privacy very seriously: occasionally, in order to enhance your membership, we may provide selected information (excluding ‘sensitive personal data’) to other organisations. This will only be done, however, when we have approved by licence or other agreement the way in which those organisations will use the information, with a view to improving the value of membership.

If you do not wish other organisations to receive any information about you, please opt out via your membership account online.‍

Complaints procedure

We aim to provide all members with a high level of service and to deliver the benefits and privileges of membership as laid out in the Membership Definitions.

However, there may be times when, for whatever reason, the service provided does not meet your expectations. Should this occur, in the first instance we encourage members to contact the particular department of the Association in question to discuss the matter and to give us the opportunity to investigate and assess the complaint.

Contacting us

You can contact us to discuss your membership via membership@bapd.org.uk. As a small non-profit organisation, we are currently unable to offer telephone or live chat contact except by appointment.